News: New guideline for Building information modelling (BIM) records
On the 15 May 2019, the State Archivist approved a new Guideline and two new disposal authorisations to cover the management and disposal of BIM records. What is BIM Building information modelling...
View ArticleNews: Action plan for recordkeeping maturity assessment tool
We’ve added a new feature to our Recordkeeping Maturity Assessment Tool! In the excel version, available on the QGCIO website, you’ll find a tab marked ‘action plan’. This is a template available for...
View ArticleNews: Consultation on draft guideline and disposal authorisation for records...
Queensland State Archives (QSA) has released draft disposal authorisations and guidance on creating records relating to the safety and wellbeing of children for consultation in response to the Royal...
View ArticleNews: New joint QSA/Crime and Corruption Commission guideline for councils
Queensland State Archives has partnered with the Crime and Corruption Commission (CCC) to develop a joint guideline for the local government sector relating to the creation and management of public...
View ArticleThe European Union’s data protection law and Queensland public authorities
On 27 April 2016, the European Union (EU) introduced the General Data Protection Regulation (GDPR). A transition period of two years was allowed to give organisations time to make any necessary...
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Conducting an assessment of your recordkeeping
A little while ago QSA released the Recordkeeping maturity assessment tool (RMAT). Agencies can use the Tool to: self-assess their recordkeeping maturity support their planning to improve recordkeeping...
View ArticleQuery of the month – Using standing endorsements for source records disposal
Question: Can I use a standing endorsement for source records disposal? This has been a popular question since Disposal authorisation 2074 Physical source records was approved under the General...
View ArticleFrom a ute to an armoured car–the safe transport of records
There comes a time when our records need to go on a journey. Now, you don’t need an armoured vehicle to safely transport records from one location to another, but a regular ute probably doesn’t cut it...
View ArticleThe FAQs of the RGP
It’s been over a year now since the Records Governance Policy was released, and you’ve had a chance to get used to it and start thinking about how to make it work in your agency. In that time, you’ve...
View ArticleBuilding a recordkeeping house
Recordkeeping in your agency is kind of like your house – you can do lots of things in your house to make it yours and suit your needs, like hang pictures, change curtains, and paint walls. And then of...
View ArticleRequirements requirements!
We’ve already looked at how developing your records governance framework is like building a house. But other than the fact that you need walls, a roof, probably a kitchen, some bedrooms etc, what are...
View ArticleRules is rules… and document those rules
Welcome back to the lovely town of Lamington. In past blog posts we’ve looked at building your records governance framework and identifying your various requirements. Now we’re starting to look at how...
View ArticleReporting on recordkeeping
So, we’ve built our recordkeeping house, but as we all know you need to maintain the house… from weekly housework to changing lightbulbs to fixing broken things to a full repaint. Yep, we’re talking...
View ArticleHalt! Stop that disaster and save those vital records!
A vital register is…well… vital. It tells you what records you create, receive and manage that are vital to ongoing business. These are the records that you really need and help stop your agency from...
View ArticleQuery of the month – Recordkeeping in the cloud
Disclaimer: The below query has been made available for general information sharing purposes only. The advice provided was valid at the time of release and we realise the application of our response...
View ArticleVideo – Are you prepared for a disaster?
We all know Queensland is known for its changing weather conditions, particularly in summer, and we experience significant weather events and disaster on a regular basis. With the disaster season...
View ArticleUpdate on Baseline Survey
Due to a number of external events occurring in 2020, Queensland State Archives has decided not to release the Building digital capability baseline survey this year. We will continue to keep agencies...
View ArticleNews: New structure for the website is a go!
Our Recordkeeping section on For Government website has been reorganised to make it easier for you to find advice and information. This new look structure will be implemented in the next week or so. We...
View ArticleQuery of the month – CCTV records and standing disposal endorsements
Does your agency capture CCTV footage? Need to know whether your disposal approval processes are compliant with the Public Records Act 2002? Well, this month’s query is about whether or not you could...
View ArticleRules is rules… and document those rules
Welcome back to the lovely town of Lamington. In past blog posts we’ve looked at building your records governance framework and identifying your various requirements. Now we’re starting to look at how...
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